Services

Revised 5/2005

ARTICLE I. - NAME

Section 1. The name of this association shall be North Florida Library

Association.

ARTICLE II. - PURPOSE

Section 1. The purpose of this association shall be to encourage

communication and cooperation among persons actively concerned

with

libraries and information centers and to foster community

awareness of

library related issues.

ARTICLE III. - MEMBERSHIP

Section 1. Membership in this association shall be granted upon

application

to all persons actively concerned with libraries and

information centers

located within the Capital Regional Area

(Gadsden, Franklin, Jefferson,

Leon, Taylor, and Wakulla counties).

Section 2. The official year for conducting the business of the

organization

shall be from July 1st to June 30th of each year.

ARTICLE IV. – DUES

Section 1. Membership dues will be due before the first day of the

official

year, July 1, in order to maintain membership. Dues collected

after July 1 will

not be prorated. The board may set a reduced rate for

student and retired

members who shall not be eligible to serve on

the Board of Directors but

may be appointed to serve on committees.

Section 2. An increase in dues assessment may be established by

majority vote of a membership quorum.

ARTICLE V. - ORGANIZATION

Section 1. The North Florida Library Association shall be governed by

board of directors composed of twelve active members of the

association.

Section 2. The directors shall be elected for a three year term in

office, with

terms staggered so that four directors retire from the

board, and four new

directors are elected annually.

Section 3. A director who does not actively participate in board

activities or

renew their membership may be terminated from the

board after a vote by

board members.

Section 4. The board of directors shall elect a president of the

association

from among its membership who shall serve for no

more than one year. The

board shall also elect a vice

president/president elect who shall succeed to

president in the

following year. The board shall elect from its members a

recording

secretary, a corresponding secretary and a treasurer.

Section 5. The outgoing president of the association shall serve as

an ex-

officio, non-voting member of the board for a period of one year

if elected to

serve as president during the third year as a director.

Section 6. No director shall be a candidate for re-election to the board

directors for at least one year following the expiration of a three

year term.

The term of office for each director shall begin on July 1

and expire on June

30 of the third year.

Section 7. Between annual elections, all vacancies on the board

shall be

filled by appointment of the president, with the approval of

the board.

Appointed directors shall finish out their predecessor's

term, and then be

eligible for re-election for a full three year term of

office.

ARTICLE VI. - DUTIES OF OFFICERS

Section 1. The president shall preside over meetings of the

association,

shall appoint chairs and all committees to plan and

execute special

functions. The president shall be an ex-officio

member of all committees.

The president shall appoint two

association members to conduct an audit of

the association's

financial records prior to the transition of the responsibility

for the

funds to a new Treasurer. The president shall prepare an annual

report summarizing the year's activities which shall be presented at

the

annual meeting, and may require officers and committee chairs

to submit

reports to incorporate with the annual report.

Section 2. The vice president/president elect shall preside in the

absence of

the president, shall coordinate programs, shall assume

such other

responsibilities as may be assigned by the president,

and shall be

president elect.

Section 3. The recording secretary shall keep correct minutes of all

meetings and supply the president with a copy of the same within 30

days

following each meeting. The recording secretary is also

responsible for

maintaining the archives of the association.

Section 4. The corresponding secretary shall conduct the

correspondence of

the association as directed by the president.

Section 5. The treasurer shall receive all dues and other incomes,

pay all

bills, and keep an itemized account of all receipts and

disbursements. The

treasurer shall present a report at each meeting

of the association and

supply a copy of the report to the president.

Section 6. A membership committee shall be appointed by the

president

with board approval. The chair shall be selected from

members of the board

of directors.

Section 7. The president shall appoint a newsletter and Web site

publisher

from the members of the board with board approval who

shall produce a

timely newsletter and Web site content to inform the

membership and

promote the goals of the association.

ARTICLE VII. – ELECTIONS

Section 1. A nominating committee of three or more members shall

appointed by the president at the February meeting. The

nominating

committee shall present the names of candidates for the

coming vacancies

to the board at the March meeting.

Section 2. Nominees shall be presented to the total membership of

the

association prior to March 31 for balloting with ballots to be

received by the

association before the annual meeting.

Section 3. Votes for write-in candidates shall be accepted if the

person

receiving such write-in votes is a member of the association

and agrees to

serve if elected. The four persons with the largest

number of votes shall be

declared directors. The existing board of

directors shall make the final

decision in case of tie votes.

ARTICLE VIII. - MEETINGS

Section 1. Meetings of the board of directors shall be called by the

president

as needed or by six or more of the directors, and shall be

open to all

interested members. A quorum of the board must be

present (7) for binding

decisions to be made.

Section 2. At least six board meetings shall be called each year.

Section 3. The regular annual meeting of the association shall be in

May.

ARTICLE IX. - PROCEDURES

Section 1. Such procedures as deemed advisable to carrying out the

work of

the association may be adopted, amended, and deleted as

necessary by

majority vote of the board of directors.

ARTICLE X. - AMENDMENTS TO THE BY-LAWS

Section 1. These By-Laws may be amended by a two-thirds majority

vote of

the members present at the annual meeting, provided that the

proposed

changes are mailed to the members one month prior to

the meeting and

members are advised when and where the vote will

take place. These By-

Laws may also be amended by approval of two-

thirds of the membership

voting in a properly constituted ballot.